Draftsheet AI

Draftsheet AI is an innovative, AI-powered time-tracking solution specifically designed for law firms to solve the persistent problem of underbilling and lost revenue. The average fee earner under-reports 48 billable minutes per day, which at a rate of £250 per hour translates to approximately £48,000 in lost revenue per fee earner each year. Draftsheet AI addresses this by running silently in the background on each lawyer’s machine, monitoring active applications and document titles without interrupting their workflow. This allows lawyers to focus entirely on their legal work rather than manually logging time. The system captures activity every few seconds, recording only non-sensitive metadata such as application names, window titles, browser tab domains, and calendar event titles. It never captures keystrokes, screenshots, file contents, email body text, or clipboard data, ensuring complete privacy and security compliance with DPA standards. At the end of each day, users click a single button to generate a fully populated timesheet. The AI groups activity into sessions, matches clients and matters, assigns billing codes, and writes draft narratives. Lawyers then review and approve their entries in under ten minutes. Every edit made by a user retrains their personal AI model, making the system more accurate over time. Draftsheet AI is built end-to-end for legal billing, not as a generic tracker with a law firm skin, making it an essential tool for solo practitioners and larger firms aiming to recover lost billable time, improve billing accuracy, and increase overall revenue.

Passive Background Activity Capture

Draftsheet AI operates entirely in the background on each lawyer’s desktop, capturing activity data every few seconds without requiring any manual timers, forms, or interruptions. The desktop agent records only essential metadata such as the active application name, window and document title, browser tab title and domain, calendar event title and duration, and active or idle timestamps. This passive approach ensures that fee earners can work naturally without the cognitive burden of remembering to start or stop timers, eliminating the primary cause of underbilling.

AI-Powered Timesheet Generation

At the end of each workday, users simply click the Report button to trigger the AI engine. The system automatically groups captured activity into logical sessions, matches those sessions to specific clients and matters, assigns appropriate billing codes, and writes coherent draft narratives for each entry. This transforms a manual, error-prone process into a one-click operation that produces ready-to-review timesheets in under a minute, saving significant administrative time while improving billing accuracy.

Continuous Learning and Personalization

Draftsheet AI features a personalized machine learning model for each fee earner. Every time a user makes an edit to a generated entry, such as reassigning a client, correcting a billing code, or tweaking a narrative, the AI model learns from that correction. Over time, the system becomes increasingly accurate at predicting the correct client, matter, and billing code for each activity, reducing the need for manual adjustments and continuously improving the user’s daily experience.

Comprehensive Security and Privacy Compliance

Draftsheet AI is designed with security as a foundational principle. The desktop agent is built to watch the clock, not the content. It explicitly never captures keystrokes, typed text, screenshots, screen recordings, file contents, email body text, full URLs, query strings, or clipboard contents. All activity logs are encrypted, and data capture is minimal by design. The solution is fully compliant with DPA standards, providing law firms with the assurance that sensitive client information remains protected at all times.

Recovering Lost Billable Time for Solo Practitioners

Solo practitioners often juggle multiple roles, from legal work to business administration, making manual time tracking nearly impossible. Draftsheet AI automatically captures every billable activity throughout the day, from drafting documents to reviewing emails and conducting research. At day’s end, the solo practitioner reviews and approves entries in under ten minutes, recovering the 48 minutes of lost billable time that the average fee earner experiences daily. This directly translates into thousands of pounds in recovered revenue each year.

Streamlining Billing for Mid-Sized Law Firms

Mid-sized law firms face the challenge of managing multiple fee earners with varying billing habits and preferences. Draftsheet AI provides a unified, firm-wide solution that standardizes time capture without disrupting individual workflows. Practice managers gain real-time visibility into hours captured, approved, and exported per fee earner. They can view utilization rates by team, identify leakage at a glance, and access breakdowns by client and matter. This enables more accurate billing, better resource allocation, and improved financial forecasting.

Improving Accuracy in Complex Litigation Matters

Litigation matters involve numerous discrete tasks across multiple applications, including document review, email correspondence, legal research, and court document preparation. Draftsheet AI captures activity from all these sources and intelligently groups them into coherent sessions. The AI matches each session to the correct client and matter, assigns appropriate billing codes, and generates detailed narratives. This eliminates the guesswork and memory reconstruction that often leads to underbilling in complex cases, ensuring every billable minute is captured and accurately described.

Enhancing Compliance and Transparency in Billing

Law firms face increasing scrutiny from clients regarding billing practices. Draftsheet AI provides a transparent, auditable record of all billable activity without compromising client confidentiality. The system generates detailed timesheets that show exactly what work was performed, for which client and matter, and for how long. This level of detail supports compliance with client billing guidelines and regulatory requirements. Additionally, the security-first design ensures that no sensitive content is ever recorded, maintaining the highest standards of client confidentiality and data protection.

How does Draftsheet AI ensure client confidentiality and data security?

Draftsheet AI is designed with a strict security-first approach. The desktop agent never captures keystrokes, typed text, screenshots, screen recordings, file contents, email body text, full URLs, query strings, or clipboard contents. It only records non-sensitive metadata such as application names, window titles, browser tab domains, and activity timestamps. All captured data is encrypted, and the system is fully compliant with DPA standards. This ensures that sensitive client information and privileged communications remain completely protected.

Does Draftsheet AI require manual input or timers to track time?

No. Draftsheet AI operates entirely passively in the background. Fee earners do not need to start or stop timers, fill out forms, or manually log any activity. The desktop agent automatically captures activity data every few seconds while the lawyer works normally. At the end of the day, the user simply clicks the Report button to generate a complete timesheet. The entire process is designed to be hands-off until the review stage, which takes under ten minutes.

How does the AI learn and improve over time?

Draftsheet AI uses a personalized machine learning model for each fee earner. When a user makes an edit to a generated entry, such as reassigning it to a different client, correcting a billing code, or modifying the narrative, the AI learns from that correction. Over time, the model becomes more accurate at predicting the correct client, matter, and billing code for each type of activity. This continuous learning means the system gets better every day, reducing the number of manual adjustments needed.

What billing systems does Draftsheet AI integrate with?

Draftsheet AI offers direct integration with popular legal billing systems including Clio and LEAP. Users can push approved timesheet entries directly from Draftsheet AI into their billing system with a single action. For firms using other systems, the platform supports CSV and PDF export options, ensuring compatibility with virtually any billing workflow. The Firm plan includes direct billing system integrations, while the Solo plan provides CSV and PDF export capabilities.

Draftsheet AI offers two pricing plans designed to scale with firm size. Both plans include a free pilot period, no setup fees, and the ability to cancel anytime. The Solo plan is ideal for sole practitioners and small firms, including passive activity capture, AI timesheet generation, billing code auto-assignment, CSV and PDF export, 30-day data retention, client and matter import, and email and chat support. The Firm plan is designed for mid-sized firms and includes everything in Solo plus revenue reporting, direct billing system integrations, client and matter management, a utilization dashboard, 90-day data retention, and phone support. Both plans operate on a per-seat annual contract basis, and the product is designed to pay for itself within the first week of use.